Solution: Generate PDF E-mail Alerts

Often, an e-mail alert needs to contain a pre-filled form, must be password protected or must have excellent print characteristics. In these cases PDF is usually the best choice.

The FormRouter “PDF E-mail Alert” merges data and graphics submitted from an online form into a PDF template. The resulting PDF document is e-mailed as a file attachment to one or more recipients.


Step 1: Build a PDF form

Once a document is converted into a PDF, it then can be edited in Adobe® Acrobat. FormRouter provides live Internet based instruction and written documentation with every account to get you up to speed.

Note: The PDF E-mail Alert can work with any form type that FormRouter.Net supports including: HTML, ASP, ASP.NET and FLASH.

Step 2: Build a PDF Form Template
The PDF Form Template is an ordinary PDF form. Text and Graphics (.JPG & .GIF) posted from your online form will merge into the fields in your PDF Template File.

Data is merged where field names match. Example: if you have a field in your online form called “FirstName” and a field in your PDF Template called “FirstName” then the data will be merged. Graphics will be merged into field names that match, and will be sized to the dimensions of the fields in your PDF Template.

Step 3: Build a PDF E-mail Alert
Included in every FormRouter account is an alert builder. One of the alerts offered is a "PDF E-mail Alert". This alert is available to use if you have licensed the “PDF E-mail Alert Upgrade” or the “Advanced PDF Processor” Upgrade.

The PDF E-mail Alert provides an interface to upload a PDF Form Template. It also allows you to configure PDF attachment options.

Step 4: Link the form to Websites, E-mails
After a form is built in your FormRouter account a link is automatically generated. Links to forms can be cut and pasted into E-mails or Websites.

Step 5: Capture responses to a database automatically
FormRouter’s client tool can automatically write online form responses securely into database or MS Outlook.

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